The 2008 Annual General Meeting of Reik Felag was held on January 1= 2th, 2009 at 7:00 pm at The Scandinavian Centre, the Chair

The 2009 Annual General Meeting (3^rd) of Reik Felag was held on January 12th, 2009 at 7:00 pm at The Scandinavian Centre, the Chairman bei= ng in the chair and the Secretary being present.

Chair's Re= port read by Adrian Nelson.

Treasurer's Report read by John Cowan

John Cowan moved approval of the 2009 budget. Seco= nded by Pierre Delionnet

Budget ado= pted.

By-Law cha= nges and amendments:

The Executive Committee brought some minor bylaw changes for approval.

Article 4: Section 4.2 Regular & Special General Meetings.

Adrian Nelson moved that Article 4.2 (Section 35) = of the bylaws be amended to read: "Quorum will consist of 8 full members (revised from 3), at least one of which must be a director. A quorum must be present for decisions to be voted on but otherwise is not necessary to cond= uct a meeting.

Seconded by Jeremy Smith. Motion adopted<= /p>

Associate Members

Lyle Reid moved that Article 1.2 (Section 10) of the bylaws be amended to read: "Associate membership is open to anyone interested in joining the grou= p and has paid the annual membership dues. An associate member may become a full member after one year if approved by a vote. Approval will be granted by a favourable vote passed by a majority of the full members at a Regular Meeti= ng of the society. (Strike out: and upon payment of the annual fee)=

Seconded by John Cowan. Motion adopted.

= ;

Article 2 Directors

Lyle Reid moved that Article 2 (Section 12) of the bylaws be amended to include the Registrar as one of the directors, the resulting by-law to read: The chairp= erson, Vice chairperson, secretary, treasurer, (registrar,) and one or more other persons are the directors of the society.

Seconded by Jean-Louis Garand.<= /span> Motion a= dopted

Zoey Delionnet moved that Article 3 of the bylaws be amended to include a new section with the following point:

The Registrar shall keep track of the contact info= of all of the Members of the Society, their class of membership and the date on which that person was admitted as a member, and the date on which the person ceases to be a Full Member. The Registrar will serve as a primary contact f= or individuals and groups outside of the Reik Felag.

Seconded by Pierre Delionnet. Motion a= dopted.

Article 2: section 2.1 Director Duties

(20) The chairperson shall preside over meetings (and = serve as a primary contact for individuals and groups outside of the Reik Felag).= It is the chairperson's responsibility to plan when and where meetings shall t= ake place, with the assistance of the membership.

Linda Woodcock moved that Article 2.1 (Section 20) of the by-laws be amended to strike out 'and serve as a primary contact for individuals and groups outside of the R= eik Felag'.

Seconded by Katherine Wilson. Motion adopted.

Article 7: Definitions

Chairperson: The chairperson shall preside over meetings (and serve as a primary contact for individuals and groups outside= of the Reik Felag). It is the chairperson's responsibility to plan when and wh= ere meetings shall take place, with the assistance of the membership.

Amanda Horne moved that Article 7 Definitions of t= he by-laws be amended to (strike out) 'and serve as a primary contact for individuals and groups outside of the Reik Felag'.

Seconded by Lyle Reid. Motion adopted.

Election of new Executive:

Chair: John Cowan nominated by Lyle Reid, seconded= by Amanda Horne.

Nomination accepted by John. W= on by acclimation.

Vice Chair: Open for nomination: Melissa Duncan nominated by Jeremy Smith, seconded by Katherine Wilson, accepted by Melissa Duncan. Adrian Nelson nominated by Lyle Reid, accepted by Adrian Nelson. Successful candidate is Melissa Duncan.

Treasurer: Doug Erickson nominated by Lyle Reid. <= span class=3DGramE>Won by acclimation.

Secretary: Zoey Delionnet. Won= by acclimation.

Registrar: Christina Reid nominated by Katherine Wilson. Won by acclimation.

Drirector<= /span> At large: Pierre Delionnet, Lyle Reid, David Alst= on and Sheila Wright running for position. Adrian Nelson nominated by Melissa Duncan. Accepted by Adrian Nelson. Successful candidates: David Alston and Pierre Delionnet.

Committee reports:

Trade committee – Read by Jeremy Smith.=

Special business:

Dates:

Pub Night: Saturday March 28th. Adrian is the head, see him to help out= . Tix av= ailable at Feb meeting. $15 or thereabouts.

Valkyrie's= Challenge: April 17, 18th, 19th. Sons Of Norway. Doug Erikson is head, see him to help.

Midusmmers= : 19th, 20th, 21st June. Start set-up 18th. <= /o:p>

Fort Rodd Hill: Date not set. See Melissa to help = out.

Odin's Playground: September 11th - 13th.

Yule: 5th December (tentative). New Yule committee this year.

Museum demo in August?

Dunach Fun Fair: (tentative) 19th May.

Heritage Camp: August 8th.

Weeklong Camp: Fri-Mon in August? To be discussed = for next meeting.

Doug's Winter Bonfire: Saturday 19th December.

Next meeting Feb 9th.